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Harpeth Hall School

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Assistant Director of Auxiliary Programs

Harpeth Hall is seeking an assistant director of auxiliary programs. This full-time, non-exempt position works a 12-month schedule and is responsible for assisting in the coordination of all aspects of auxiliary programs at Harpeth Hall.  This includes after-school programs offered during the academic year, evening and weekend facility rentals, and summer programs. This role reports to the director of auxiliary programs and works closely with the auxiliary programs staff. Typical schedule is Monday through Friday; evening/weekend hours are required. Harpeth Hall is committed to an inclusive program, and candidates with a demonstrated commitment to diversity, equity, and inclusion work are especially encouraged to apply. 

ESSENTIAL DUTIES AND RESPONSIBILITIES

Under general supervision of the director of auxiliary programs, the assistant director is responsible for or assists the director with the following duties:

  • Assists in all aspects of coordination, implementation, and administration of school year and summer camp programs.
  • Aids in program development/content and identifying staffing needs.
  • Assists with program and staff scheduling, logistics, student registration and payment, and vendor management.
  • Communicates with parents and vendors, including answering questions, enforcing policies, and handling complaints and feedback.
  • Performs administrative tasks, including ensuring documentation is complete for vendors, insurance, and HR purposes.
  • Supervises summer day camp staff. Ensures staff is operating efficiently and observing all policies.
  • Maintains program supplies and equipment.  Ensures supplies are properly stocked and organized, including staff technology devices, medical supplies, snacks, etc.
  • Tracks program attendance in both summer camp and after school programs
  • Assists with daily summer carpool duties.
  • Executes daily program activities, including coordination of contingency and rain plans.
  • Performs additional duties as assigned.
  • Coordinates the Sunday on Souby fall festival and works with various departments across campus to assure a successful event.
  • Provides support to  the alumnae office in implementing Winterim for Adults programming.

 SKILLS AND ABILITIES

  • Excellent oral and written communication skills to work effectively with a broad audience (e.g., students, colleagues, parents, and vendors)
  • Problem-solving skills to recognize potential issues and apply established procedures to resolve concerns that may arise.
  • Ability to use independent judgment and work effectively under limited supervision.
  • Demonstrates initiative, anticipating needs and taking appropriate action without being asked.
  • Ability to multitask and prioritize.
  • Ability to occasionally work beyond 40 hours per week, to include evening/weekend hours.
  • Duties are performed in various campus buildings and outdoors.  Exposure to heat, cold, or inclement weather is possible.  
  • Intermittent sitting, standing, walking, bending, crouching, pushing, pulling, and lifting required.   
  • Regularly lifts and carries lightweight objects, including boxes up to 15 pounds.
  • Candidates must pass a criminal background check.

MINIMUM QUALIFICATIONS

  • Associates degree and two (2) years’ experience working in a summer camp, childcare or academic environment.  NOTE: Experience may substitute for education on a year-for-year basis.
  • Proficiency in CampBrain or similar software platforms for program scheduling, registration, payment, and communication.
  • Proficiency with Microsoft Office applications and email communications.

PREFERRED QUALIFICATIONS

  • Bachelor’s degree
  • Experience as a supervisor or leader in a summer camp or educational environment.

Harpeth Hall offers a competitive salary and generous benefits package including health insurance plan, contribution to health savings account, 10% contribution to retirement plan after one year of service, generous time off including vacation, sick, personal, and holidays, and free lunch on school days.

Candidates should complete an online application and submit a letter of interest, resume, and references at https://www.harpethhall.org/about/career-opportunities.

Joining Our Community

The mission of The Harpeth Hall School is to educate young women to think critically, lead confidently, and live honorably. To fully realize that mission, Harpeth Hall is committed to creating an environment in which every member of the community is seen, heard, and valued. We encourage applications from traditionally underrepresented groups for all open positions.

Interested candidates should complete the online employment application and upload a cover letter and resume. All materials should be addressed to: Office of Human Resources, 3801 Hobbs Road, Nashville, Tennessee, 37215.

Once a conditional offer of employment is made, background screening will be required. Employees must also provide appropriate documentation establishing their identity and authorization for employment in the United States.

We offer highly competitive compensation and benefits as well as opportunities for professional development. Questions can be directed to the Office of Human Resources at hr@harpethhall.org or 615-297-9543.

Equal Employment Opportunity

The Harpeth Hall School is an equal opportunity employer. Faculty and staff are recruited, hired, and promoted without unlawful discrimination on the basis of race, color, religion, creed, sex, pregnancy, gender identity, sexual orientation, national origin, age (40 or older), disability, genetic information, or any other characteristic protected under applicable local, state, or federal laws.