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Alumnae Relations Manager

PRIMARY FUNCTION: Partners with the Director of Alumnae Relations in managing all aspects of the alumnae office including alumnae programming, stewardship, communications, and networking. Serves as an integral part of the Advancement/Alumnae Relations team in efforts to engage alumnae and increase their support of Harpeth Hall.

REPORTS TO: Director of Alumnae Relations and the Director of Advancement

DUTIES/RESPONSIBILITIES:

  1. Communications and Networking: Contributes to a monthly alumnae e-newsletter and produces periodic specialized alumnae emails. Responsible for building the alumnae community on the website and ensures that all content is accurate and current. Assists in writing web content, designing infographics, producing videos, and posting photos. Participates in efforts to research and utilize social media tools to increase alumnae engagement and networking. Promotes and manages the Graduway Alumnae Network to foster mentoring, career building, and alumnae relationships.
  2. Program Development and Support: In collaboration with colleagues within the Advancement Office, plans, implements, and promotes new and innovative alumnae programming that supports the Board of Trustees’ strategic plan regarding nurturing the Harpeth Hall culture of philanthropy.
  3. Special Event Management: Partners with the Director of Alumnae Relations to plan and execute alumnae special events including the Almost Alumnae Luncheon, College Age Brunch, Alumnae Holiday Party, BIPOC Events, the Step Singing Reception, the Alumnae Art Exhibit, Winterim for Adults, Career Day, Volunteer Kick-Off, Regional Events, and other events throughout the year. Handles event registrations, produces attendance lists, and nametags. Leads the Alumnae Book Club program. Participates in developing new alumnae events that will enhance alumnae engagement.
  4. Reunion Production: Partners with the Director of Alumnae Relations to plan and execute the annual Reunion program successfully. Serves as the point person for communicating with and training reunion class co-chairs. Produces accurate class lists, fresh orientation materials, segmented and personalized reunion correspondence and invitations. Seeks innovative and efficient systems for managing reunion registrations, and recruits, trains, and supervises student ambassadors. Staffs and troubleshoots all on-campus Reunion Weekend events.
  5. Alumnae Stewardship: Facilitates alumnae stewardship including sending Harpeth Hall gifts to new alumnae and new alumnae mothers. As needed, researches marriages and births, and responds to transcript requests and other alumnae requests for information or materials. Produces analytical reports to evaluate the success of alumnae events and makes recommendations for the improvement of events in the future.
  6. Meeting Management: Collaborates in setting meeting agendas and activities for meetings of the Alumnae Association Board, the National Advisory Council, the Head’s Young Alumnae Council, HHConnectHER, and the Distinguished Alumna Selection Committee. Creates and delivers presentations at these meetings related to networking tools and opportunities.
  7. Class Ambassador Program Management: Participates in enhancing the size and impact of this program. Identifies, recruits, and supports alumnae who agree to serve as Class Ambassadors.
  8. Alumnae Giving Strategy: Collaborates in developing strategy to promote alumnae giving, including the Day of Giving.
  9. Regional Events Execution: Serves as a liaison for the Regional Honeybear Connecter program. Handles all regional event travel logistics. Designs and manages the regional event invitation and registration process. Provides constituent reports for the Head of School and other leaders attending the events. Periodically attends regional events.
  10. Annual Surveys: Manages the annual alumnae survey process, ensures that data is captured in Raiser’s Edge, and helps incorporate responses into future planning efforts.
  11. Class Notes: Prepares Class Notes, weddings, births, and In Memoriams for Hallways. Coordinates with the Director of Marketing and Communications on deadlines.
  12. Budget Tracking: Tracks revenues and expenditures within the Alumnae Relations budget. Responsible for vendor payments and registration fee reconciliation with the Business Office.

REQUIREMENTS:
College degree and three or more years experience in marketing, public relations and/or alumnae relations, fundraising or related field. Harpeth Hall alumna preferred.

Blackbaud/Raiser’s Edge experience or similar database system preferred. Microsoft Office and Google Docs experience required. Knowledge and experience with website content management, Photoshop and/or other graphic design software is helpful. Social media skills essential.

Must have excellent writing, proofing, and editing skills, in addition to excellent interpersonal communication skills. Demonstrated customer service orientation. Strong organizational skills required with the ability to handle multiple tasks and sometimes conflicting deadlines. Experience and skill at being a team player is required. Experience in planning events and managing logistics.

Full-time, non-exempt position with some evenings, weekends, and early mornings required.

COMMITMENT TO DIVERSITY, EQUITY, AND INCLUSION: Harpeth Hall is committed to an inclusive program, and candidates with a demonstrated commitment to diversity, equity or inclusion work are especially encouraged to apply.

Candidates should complete an online application and submit a letter of interest and resume.

Joining Our Community

The mission of The Harpeth Hall School is to education young women to think critically, lead confidently, and live honorably. To fully realize that mission, Harpeth Hall is committed to creating an environment in which every member of the community is seen, heard, and valued. We encourage applications from traditionally underrepresented groups for all open positions.

Interested candidates should complete the online employment application and upload a cover letter and resume. All materials should be addressed to: Office of Human Resources, 3801 Hobbs Road, Nashville, Tennessee, 37215.

Once a conditional offer of employment is made, background screening will be required. Employees must also provide appropriate documentation establishing their identity and authorization for employment in the United States.

We offer highly competitive compensation and benefits as well as opportunities for professional development. Questions can be directed to the Office of Human Resources at hr@harpethhall.org or 615-297-9543.

Equal Employment Opportunity

The Harpeth Hall School is an equal opportunity employer. Faculty and staff are recruited, hired, and promoted without unlawful discrimination on the basis of race, color, religion, creed, sex, pregnancy, gender identity, sexual orientation, national origin, age (40 or older), disability, genetic information, or any other characteristic protected under applicable local, state, or federal laws.